Constitution & Bylaws of the AASR
ESTABLISHED AND ADOPTED BY: ARNOTT AREA STAR RIDERS SNOWMOBILE & ATV/UTV CLUB
April 01, 2015
Article I
Name &
Location
Section 1: Name
The name of the
organization shall be Arnott Area Star Riders Snowmobile & ATV/UTV Club.
Section 2:
Principal Office
The principal office of
the organization shall be the home of the presiding president. The organization may have such other offices
as may from time to time be designated by its members or its Board of
Directors.
Article II
Affiliation
Section 1:
Affiliation
Article III
Mission
Statement
Section 1:
Mission
The purpose of this club
is to maintain and improve snowmobile trails, snowmobile safety and local
tourism in the greater Arnott area.
Article IV
Membership
Section 1:
Active Membership
Any person who is
interested or owns a snowmobile, 18 years of age or older, except as
hereinafter stated, and of good moral and responsible character is eligible to
become an active member of this organization, with full voting and other
privileges, if qualified under such rules as the Board of Directors may
provide.
Section 2:
Voting
Each active family
membership shall be entitled to two votes and each active single membership
shall be entitled to one vote in the affairs of the organization.
Section 3: Duration
Membership
Membership in this
organization may terminate by voluntary withdrawal as herein provided or
otherwise as provided in these bylaws.
All rights, privileges and interest of a member in or to the
organization shall cease on termination of membership. Memberships shall be nontransferable. Withdrawals shall be effective on fulfillment
of all obligations to the date of withdrawal.
No portion of fees or dues paid to the organization shall be refunded to
a member whose membership has been terminated or suspended.
Section 4:
Suspension and Expulsion
Suspension of an active
family membership or single membership or impeachment of officers requires
two-thirds majority vote. Notice of this
vote must be sent to all active members seven days prior to the vote. A quorum must be present to vote.
Section 5:
Amount of dues
The annual dues required
for membership in the organization shall be determined by the vote of the
active members, on recommendation of the Board of Directors. Dues may be varied from year to year, but
dues shall be the same for all active members.
Dues must be paid on an
annual basis. Children or legal
dependents of active members under 18 years of age shall be considered members
of the organization.
All applications for
membership by new members must be accompanied with membership dues. The membership fees for the named president,
vice president, treasurer, secretary, commercial
membership representative, club membership representative, board of directors,
and founding members are paid by the organization.
Article V
Meetings
Section 1:
Elections and Meetings
There shall be a meeting
of the organization on the first Monday of October, each year, unless otherwise ordered by the
Board of Directors, for election of officers and appointment of directors and
committee chairs, receiving reports and the transaction of other business. Meetings shall be open to active
members. Notice of such meetings, issued
by the secretary and/or club membership representative,
via email, mail or text to the last recorded address of each member or given
personally at least seven days before the time appointed for the meeting.
Section 2:
Quorum
? percent of the active
membership of this organization, when present at any meeting, shall constitute
a quorum, and in case there are less than this number, the presiding officer
may adjourn from time to time until a quorum is present.
Section 3:
Order of Business
The order of business at
all meetings shall be as follows:
1. Call to order
2. Reading of minutes of previous meeting by secretary
3. Treasurer’s report
4. Reports of committees as designated by president
5. Trail report
6. Unfinished business
7. New business
8. Adjournment
The order of business may
be altered or suspended at any meeting by a majority of the members
present. The usual parliamentary rules
as stated in Robert’s Rules of Order shall govern, when not in conflict with
these bylaws.
Section 4:
Monthly Meetings
Monthly meetings of the
organization shall take place on the first Monday
of each month of the fiscal year. The
dates for the monthly meetings may be changed from time to time by direction of
the Board of Directors and notice to the membership in the manner prescribed
for notice of regular meetings.
Section 5:
Special Meeting
Special meetings of the
organization may be called at any time by the president or in his/her absence
by the vice president or secretary, on the written request of five active members
or upon the majority of the Board of Directors.
Notice of any special meeting shall be in the manner prescribed for
notice of a regular meeting, and the notice must state the object of the
meeting. ? Special
meetings for purchases.
Article VI
Officers
& Directors
Section 1:
Elective Officers
The elective officers of
the organization shall be a president, a vice-president, a secretary and a
treasurer. Other offices and officers
and committee chairs may be established and appointed by the active members of
the organization at the regular annual meeting.
Section 2:
Directors
The Directors of the
organization shall consist of three active members, one being the immediate
past president and two to be appointed by the newly elected president. If there is no active past president
available a third Director shall be appointed by the newly elected president.
Section 3:
Board of Directors
Board of Directors shall
consist of elected officers and appointed Directors.
The day to day business
and affairs of the organization may be managed by the Board of Directors. A regular meeting of the Board of Directors
may be held at any time by a call from any member of the Board without notice
to the club.
A majority of the Board of
Directors and Officers shall constitute a quorum for the transaction of
business.
Section 4:
Committee Chairs
Committee chairs shall
consist of active members handling specific duties.
Section 5:
Terms
Directors, the president,
the vice-president, the secretary and the treasurer shall take office
immediately upon their election, and shall serve for a term of one year and
until successors are duly elected.
Officers are eligible for re-election.
Vacancies in the Board of Directors may be filled for the balance of the
term thereof by a majority of the remaining members of the board.
Section 6:
President
President shall be the
chief officer of the organization, and shall be present at meetings of the
organization and of the Board of Directors. He/She shall be a member ex officio of all
committees. He/She shall communicate to
the organization such matters and make such suggestions as may in his/her
opinion tend to promote the welfare and increase the usefulness of the
organization, and shall perform such other duties as are necessarily incident
to the office. The president shall also
have check signing or card usage authority.
Section 7:
Vice-President
The Vice-President shall
perform duties of the president during the absence of the president. He/She shall be a member ex officio of all
committees.
Section 8:
Treasurer
The Treasurer shall have
charge and custody of and be responsible for all funds of the organization from
all sources, and deposit all such money in the name of the organization in such
banks or other depositories as shall be selected by the Board; make
expenditures as the Board shall indicate, sign all checks; in general perform
all the duties incident to the office of Treasurer and such other duties as
from time to time may be assigned by the president or Board of Directors. Funds may be drawn only on the signature of
the Treasurer.
The funds, books and
vouchers in his/her hands shall, with the exception of confidential reports
submitted by the members, at all times be subject to verification and inspection
of the elective officers and the Board of Directors of the organization. At the expiration of his/her term of office,
the Treasurer shall deliver to his/her successor all books, money and other
property of the organization.
Section 9:
Secretary
The Secretary shall: keep the minutes of the organization and
Directors meetings; see that all notices are given to membership and to members
of the Board of Directors as required by these bylaws or by resolution of the
Board of Directors; be custodian of the records of the organization; keep a
register of the post office address of each member of the organization; in
general perform all duties incident to the office of secretary and such other
duties as from time to time may be delegated or assigned by the President or
the Board of Directors.
Section 10:
Officers
Election of organization
officers, directors & committee chairs shall take place annually at the
time and place of the regular election meeting.
Only active members shall be eligible for office and entitled to
vote. Candidates who receive a majority
of votes so cast shall be elected.
Article VII
Recall or
Impeachment
Recall
or impeachment of elected officers, directors & committee chairs.
Article VIII
Fiscal Year
The fiscal year will run
from September 1st. to August 31st.
Article IX
Amendments
Section 1:
Amendments
These bylaws may be
amended, repealed or altered, in whole or in part by a majority vote at any
duly organized meeting of the organization.
Notice of this meeting must be sent to all active members seven days
prior to the meeting.
Article X
Liabilities
Section 1:
Liabilities
Nothing herein shall
constitute members of the organization as partners for any purpose. No member, director, officer, agent or
employee shall be liable for the acts or failure to act of any other member,
director, officer, agent or employee of the organization. Nor shall any member, director, officer, agent
or employee be liable for his acts or failure to act under these bylaws
excepting only acts of omissions arising out of his willful misfeasance.
The organization shall not
be responsible for liability to members or third persons arising out of or
incident to any organization sponsored event or any meeting of organization
members, directors or officers.
Article XI
Funds
Section 1:
Finances
This organization is not
intended as a profit-making organization, nor is it founded with the
expectation of making a profit. This
organization shall use its funds only for objects and purposes specified in
these bylaws or its articles of ?.
Section 2: Bonding
Persons entrusted with the
handling of organization funds may be required, at the direction of the Board
of Directors to furnish, at organization expense, a suitable fidelity bond.
Section 3: Organization Depository
The Board of Directors
shall have the power to select one or more banks in the County of Portage, State
of Wisconsin, to act as depositories of the funds of the organization and
determine the manner of receiving, depositing and disbursing the funds of the
organization.
The Board of directors
shall further have the power to determine the form of checks to be used in
disbursing such funds and to determine and designate the person or persons by
whom the checks shall be signed, and to change such depositories, the person or
persons authorized to sign such checks, and the form of such checks, at will.
Section XII
Insignia
The Board of Directors may
adopt insignia, colors, badgers and plaques for the organization as it deems
desirable.
Section XIII
Dissolution
The organization may
dissolve and wind up its affairs in the following manner: The Board of Directors shall adopt a
resolution recommending that the organization be dissolved, and directing that
the questions of such dissolution be submitted to a vote at a meeting of
members having voting rights, which may be either an annual or a special meeting. Written notice stating that purpose, or one
of the purposes, of such meeting as to consider the advisability of dissolving
the organization, shall be given to each member entitled to vote at such
meeting, within the time and in the manner provided for the giving of notice of
an annual meeting. A resolution to
dissolve the organization shall be adopted upon receiving at least two-thirds
of the votes entitled to be case by members present or represented by proxy. Upon dissolution of the organization any funds,
equity, shall be donated to another club of voting choice.
BY-LAW REVISION Date___10/12/2020______________